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To report a completed task, say 作業が終わりました (“The work is finished”), then identify the task, version, delivery location, and any check still pending. Ask the receiver to confirm access, and distinguish “submitted,” “reviewed,” and “approved.”
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Finished means delivered and findable
Leo writes only 'done' in chat and closes his laptop.
Leo終わりました。
Done.
Maya cannot tell which task, version, or file location he means.
Mayaどのファイルですか。
Which file?
Leo names the report, version, and shared folder and flags one pending data check.
Leo月次報告の完成版を共有フォルダに入れました。数字は確認待ちです。
I put the final monthly report in the shared folder. The figures are awaiting review.
After Maya confirms she can access the file, Leo records who owns the remaining number check.
Leo数字はマヤさんが確認します。
Maya will review the figures.
Dialogue remains selectable HTML. The illustrations contain no dependable generated text.
Name the completed task and state
| Japanese | Romaji | Meaning | Use |
|---|---|---|---|
作業が終わりました | sagyō ga owarimashita | The work is finished | Add the task name |
下書きができました | shitagaki ga dekimashita | The draft is ready | Not final completion |
修正まで終わりました | shūsei made owarimashita | The revisions are also finished | State included scope |
確認待ちです | kakunin-machi desu | It is awaiting review | Identify a pending state |
Identify delivery and evidence
| Japanese | Romaji | Meaning | Use |
|---|---|---|---|
ファイルを送りました | fairu o okurimashita | I sent the file | Name channel and version |
共有フォルダに入れました | kyōyū foruda ni iremashita | I put it in the shared folder | Give path or link |
最新版はこちらです | saishinban wa kochira desu | Here is the latest version | Prevent version confusion |
開けるか確認してください | hirakeru ka kakunin shite kudasai | Please confirm that you can open it | Verify access |
State remaining checks and owner
| Japanese | Romaji | Meaning | Use |
|---|---|---|---|
数字はまだ確認中です | sūji wa mada kakunin-chū desu | The figures are still being checked | Flag a pending item |
この部分だけ未完成です | kono bubun dake mikansei desu | Only this part is incomplete | Do not call the whole task final |
だれが確認しますか | dare ga kakunin shimasu ka | Who will review it? | Assign the next owner |
明日までに確認します | ashita made ni kakunin shimasu | I will check it by tomorrow | Confirm owner and deadline |
Understand the receiver’s response
受け取りました means received, 確認します means they will review, and 承認しました means approved. Do not collapse these states into “accepted.” If corrections arrive, create a new task state and version rather than silently overwriting the delivered file.
Close the loop by updating the tracker, linking the exact result, and archiving or labeling old versions according to team practice. Never mark a task complete solely to improve a status dashboard when required checks remain.
Handle correction requests after delivery
When the receiver says 修正をお願いします, ask which section, expected result, and new deadline. Repeat whether the original task returns to in-progress or a new follow-up task is created. 確認しました may mean “I looked at it,” not “No changes are needed.”
Report the revised result with a version difference: 二ページ目の数字を修正し、v2を同じフォルダに入れました. Do not send another file named only “final” without identifying which version supersedes the earlier one.
If the receiver approves part but not all, state that split explicitly. The work is fully closed only when every required reviewer or acceptance criterion in the task has reached its intended state.
For automated deliveries, save the successful run ID or timestamp and confirm that downstream users received the expected output. “The job ran” and “the result is usable” are separate completion claims.
Close the task with evidence and ownership
- Name task, state, version, and delivery location.
- Verify that the receiver can access it.
- Expose pending checks and owners.
- Distinguish received, reviewed, and approved.
Connect completion to the earlier request and deadline
A useful completion report answers the questions raised when help and timing were agreed: what is done, where it was delivered, what remains, and who owns the next check. Revisit those earlier conversations to practice the full task arc.
Street Check · 1–3 minutes
Try the real-world task
Close one work task with a clear completion report.
Ready means:
- I can say which task is complete.
- I can identify where the result was delivered.
- I can understand approval, correction, or another check.
Build the route
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