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To request a copy of a residence certificate, say 住民票を一通お願いします (“One copy of the residence certificate, please”). Then specify whose record, which household information must appear, and the purpose if staff ask. Confirm the form, fee, identification, and collection point before accepting the document.
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The right certificate needs the right contents
Maya asks for a residence certificate but has not checked which household details the receiving office requires.
Maya住民票をお願いします。
A residence certificate, please.
The staff member asks whose record and whether optional information should appear.
Staff本人だけですか。世帯全員ですか。
Only you, or the whole household?
Maya checks the receiving organization's written request and answers precisely.
Maya本人の分を一通です。
One copy for me only.
She verifies the name and requested fields before leaving.
Mayaこの内容で合っています。
These details are correct.
Dialogue remains selectable HTML. The illustrations contain no dependable generated text.
Request the certificate and number of copies
| Japanese | Romaji | Meaning | Use |
|---|---|---|---|
住民票を一通お願いします | jūminhyō o ittsū onegai shimasu | One copy of the residence certificate, please | State document and count |
二通必要です | nitsū hitsuyō desu | I need two copies | State another count |
本人の分です | honnin no bun desu | It is for me only | Specify whose record |
世帯全員の分です | setai zen'in no bun desu | It is for the whole household | Specify household scope |
Confirm what must be shown
| Japanese | Romaji | Meaning | Use |
|---|---|---|---|
この項目は必要ですか | kono kōmoku wa hitsuyō desu ka | Is this field required? | Show the receiving organization's instruction |
続柄を載せますか | tsuzukigara o nosemasu ka | Should the relationship to head of household be shown? | Confirm optional content |
マイナンバーは載せません | mai nanbā wa nosemasen | Do not include My Number | Use only when that matches the intended submission |
提出先に確認します | teishutsusaki ni kakunin shimasu | I will check with the receiving organization | Do not guess sensitive fields |
More information is not automatically better. Include only what the receiving organization requires, especially for sensitive identifiers.
Complete the form and collection
| Japanese | Romaji | Meaning | Use |
|---|---|---|---|
この申請書に書きますか | kono shinseisho ni kakimasu ka | Do I complete this application? | Identify the form |
本人確認書類は何ですか | honnin kakunin shorui wa nan desu ka | Which identity document is required? | Ask the current office |
手数料はいくらですか | tesūryō wa ikura desu ka | How much is the fee? | Confirm the current fee |
どこで受け取りますか | doko de uketorimasu ka | Where do I collect it? | Confirm the pickup point |
Check the issued document
Before leaving, compare the name, address, household scope, number of copies, and requested fields with the application. If something differs, say この項目を確認してください (“Please check this field”). Do not post or photograph a certificate publicly; it contains personal information.
If someone else will apply or collect it, ask 代理人でも手続きできますか (“Can a representative complete the procedure?”) and 委任状は必要ですか (“Is a letter of authorization required?”). Do not assume that a family relationship alone is enough. Confirm the municipality’s current identity and authorization rules before sending another person.
When a receiving organization asks for a “recent” certificate, show its written requirement and ask 発行日はいつまでのものですか (“How recent must the issue date be?”). City hall issues the document; the receiving organization defines what it will accept.
Check certificate fields, eligibility, and fees locally
The Immigration Services Agency’s current Living and Work Guidebook explains resident registration and certificates for foreign residents at a national level. Exact eligibility, application channels, fees, identification, proxy rules, and selectable fields depend on the current municipality; the receiving organization decides which issued details it will accept. Check both sets of instructions before requesting the copy.
Request and check the right certificate
- State number of copies and whose record.
- Include only fields the receiving organization needs.
- Confirm form, identification, fee, and collection.
- Check the issued document before leaving.
Place the certificate inside the wider city-hall sequence
Use the address-registration lesson when the residence record itself must be created or changed. Use the insurance-desk lesson when the certificate is only one document inside a separate administrative issue.
Street Check · 1–3 minutes
Try the real-world task
Request one residence-certificate copy using current staff guidance.
Ready means:
- I can name the certificate.
- I can state whose record and the number of copies.
- I can confirm the form, fee, and collection step.
Build the route
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